Job Description

Coordinator, A&R Administration - Santa Monica, 90404, United States of America

How we LEAD:   

We are currently seeking a Coordinator of A&R Administration to be part of a very busy department and work closely with Finance, Business & Legal Affairs, and the Production departments that serve 6 major record labels. If you enjoy spreadsheets, numbers, showing off your organizational skills, and assisting the creative A&R process from behind the scenes, this is the perfect job for you. Your days will include accounts payable activity, troubleshooting budget concerns with A&R, and providing accurate and timely information to Senior Management and so much more. 

How you’ll CREATE:  

• Fully responsible for all vendor maintenance activity: vendor updates, vendor adds, guiding users with the Uniport portal registration process, collaborate with Financial Services’ Vendor Team, and act as the primary contact for new payees associated with new signings.
• Work with A&R Administration team to input Purchase Order Requests into the Uniport system and ensure timely approvals.
• Set up travel and code all costs for the recording process.
• Providing excellent customer service both internally and externally to all stakeholders throughout the recording process; ensuring timely payment, accuracy, and guidance throughout. 
• Filing and processing of all union-related (SAG-AFTRA & AFM) contracts as applicable. 
• Manage Accounts Payable activity along with the corporate finance teams.  . 
• Collaborate with A&R to issue Purchase Orders and authorize expenditures. 
• Gather tax forms and union paperwork to ensure compliance with the Collective Bargaining Agreement. 
• Prepare reports and project summaries as requested by various departments.  
• Ensure accurate record-keeping for the purposes of proper documentation to indemnify the corporation. 

Bring your VIBE:  

• Able to quickly gain proficiency in the proprietary systems (i.e., Uniport).

• Excellent understanding of basic Accounts Payable procedures. 
• Familiarity with budgeting, preferably in the recording industry. 
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets). 
• Solid data entry skills with a very strong attention to detail
• Superior organizational and time-management abilities. 
• Ability to multi-task on several projects at once. 
• Experience in an A&R Administrator or similar role. Experience in the music industry preferred. 

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