Job Description

SCCMHA JOB VACANCY ANNOUNCEMENT

CLASSIFICATION: Typist Clerk (Skill Building)

Pay Range: $$15.61 - $17.94 Hourly

Great Benefits! For a complete listing of benefits, click the SCCMHA Employment Link here.

POSITION SUMMARY:

Under direct supervision of Mental Health Supervisor (Skill Building), provides clerical support for the Saginaw County Community Mental Health Authority (SCCMHA) skill building program. Answers phones and greets visitors to the program, type correspondence, forms, reports, pamphlets, and other documents. Collect data and creates computer files. Completes data entry. Orders and maintains office supplies. This position will be knowledgeable about and actively support culturally competent recovery based practices; person centered planning as a shared decision making process with the individual, who defines his/her life goals and is assisted in developing a unique path toward those goals; and a trauma informed culture of safety to aid consumer in the recovery process.

ESSENTIAL DUTIES AND RESPONSIBLITIES:

1. Answers the phone and greets visitors to the building.

2. Formats and inputs data into computer data base as directed.

3. Types or prepares documents as directed, including letters to families/homes, meeting minutes, etc.

4. Is responsible to maintain consumer billing information

5. Prepares provider/family mailings.

6. Supports the staff with copying and preparing instructional packets.

7. May handle confidential materials.

8. Enters data collected on computer and generates required reports for SCCMHA and other external entities as directed.

9. Copies, faxes and files unit materials as appropriate and directed.

10. Orders and maintains office supplies.

11. May assist with special events (holiday parties, etc.).

12. Distributes mail to appropriate staff mail boxes.

13. Scans documents into the Electronic Medical Record.

14. Adheres to core values and operating principles of Saginaw County Community Mental Health Authority (SCCMHA) at all times.

INCIDENTAL DUTIES AND RESPONSIBILITES:

1. May work in another office or activity.

2. Works independently to become familiar with computer programs and software packages and attends meetings, in-service training, etc.

3. Reacts productively to change and handles other essential tasks as assigned.

4. Able to work in a fast-paced office setting.

5. Ability to use computer hardware and software. Be knowledgeable of various programs, including but not limited to Microsoft Word, Microsoft Outlook, Microsoft Excel, Sentri.

(The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all duties and responsibilities required of personnel so classified.)

REPORTING RELATIONSHIPS:

Reports to: Mental Health Supervisor (Skill Building)

Supervises: None

WORKING CONDITIONS/ENVIRONMENT:

Works in office environment with pressures of dealing with time constraints. Utilizes computer for documentation, data collection, billing inputting, spreadsheets, etc. May be occasionally exposed to consumers that exhibit behavioral challenges. May be required to driver occasionally between buildings.

QUALIFICATIONS:

Education: High School diploma or equivalent with courses in typing, computer, office practices and general business.

Experience: One year clerical experience.

License and Training: Valid Michigan Driver's license with a good driving record.

Knowledge, Skills, and Abilities:

1. Knowledge of Office Practices, English, spelling, medical terminology, math, computers, word processing software and general business.

2. Ability to type accurately using alphanumeric keyboard.

3. Proficient in Outlook, Access, Excel, Power Point and Microsoft Publisher.

4. Demonstrated accuracy with detailed work.

5. Excellent communication and interpersonal skills.

6. Ability to relate to individuals from all social, cultural and economic backgrounds.

Physical/Mental Requirements:

1. Hearing acuity to converse in person and on telephone.

2. Visual Acuity to read and proofread documents.

3. Ability to walk, stand, or sit for extended periods of time.

4. Manual to write and to operate standard office equipment (PC, Keyboard, Copy Machine, Fax Machine, etc.)

5. Ability to regularly lift and carry files and supplies at least 30 pounds. Ability to reach, bend, or stoop to manage charts or supplies up to 30 pounds, must also have the ability to push or pull large records cart.

6. Strong interpersonal skills to interact with leadership, employees, consumers, providers and the general public.

7. Mental capacity to think independently, follow instruction and use judgment.

8. Ability to use tact and courtesy with others.

9. Ability to plan short and long range and to manage and schedule time.

10. Ability to handle stress in meeting deadlines and dealing with diverse individuals in daily work.

11. Ability to protect confidential documents and information with discretion.

(Listed qualifications are for guidance in filling this position. Any combination of education and experience that provides the necessary knowledge, skills, and abilities will be considered; however, mandatory licensing or certification requirements cannot be waived. Physical/mental requirements cannot be waived unless specifically indicated.)

EMPLOYMENT APPLICATION

Saginaw County Community Mental Health Authority is an Equal Opportunity Employer

A person with a disability or handicap requiring accommodation for completing the application process should notify the Human Resource Office at (989) 797-3472 as soon as possible.

Saginaw County Community Mental Health Authority (SCCMHA) is an Equal Opportunity Employer. It is the policy of SCCMHA to afford equal employment opportunity regardless of race, religion, color, national origin, sex, age, marital or familial status, height, weight, disability, genetics or handicap. Michigan law requires that a person with a disability or handicap requiring accommodation for employment must notify the employer in writing within 182 days after the need is known.

The Immigration Reform and Control Act of 1986 states that employers must require all persons hired to submit documents to the employer showing their identity and their right to be lawfully employed in the United States. It also requires that the employee complete and sign a government form to this effect.

If you are offered a position by SCCMHA, you will need to furnish documents for inspection that verify your identity and indicate that you are legally permitted to work in the United States. Documents that are acceptable include your driver's license, or state issued I.D., and your Social Security card or birth certificate.

These documents must be provided within three (3) working days of employment. If the original documents are not available, you must submit proof that you have applied for the required documents.

I certify that the facts set forth in my Application of Employment, in my resume and in the other materials I have submitted are true and complete. I understand that any false, misleading or incomplete information may result in disqualification from employment with SCCMHA or in dismissal from employment if an offer of employment has been made and accepted.

I hereby authorize SCCMHA to contact all my former and current employers, educational institutions, relevant Office of Recipient Rights, and the other references I have provided regarding me and my performance record and work, academic and/or military experience.

I hereby authorize my current and former employers, and the Office of Recipient Rights, to disclose to SCCMHA all requested information, including but not limited to, any information concerning any unprofessional conduct by me, and to make available to SCCMHA copies of all documents maintained in my personnel or other records, including but not limited to, documents relating to any unprofessional conduct by me.

I also hereby release SCCMHA and its employees and agents, and all of my former and current employers, educational institutions, Office of Recipient Rights, and the other references I have provided, from any and all liability and damages for releasing in good faith, or using, information concerning me and my performance record and work, academics and/or military experience. I also hereby waive any right under the Bullard-Plawecki Right to Know Act, 1978 PA 397, to receive written notice from SCCMHA and my former or current employer, or the Office of Recipient Rights, that disciplinary reports, letters of reprimand, or other disciplinary action taken against me while employed, will be or have been disclosed to a third person or entity.

I also understand that SCCMHA may conduct or have conducted by an individual or entity of its choice, a Driver's License Report and a criminal background history through the State of Michigan; a Health Professions License check (if applicable) through the State of Michigan Department of Licensing and Regulatory Affairs, and a Excluded Parties List System check (if applicable) through the Federal government search on me. I hereby consent to this search being conducted and to the disclosure of the results of that search by the individual or entity conducting the search to SCCMHA. I further hereby release the individual or entity conducting the search, SCCMHA, and its employees and agents, from any liability, claims and damages, including but not limited to, claims for releasing or using any information revealed as a result of this search. I also understand and acknowledge that criminal convictions may result in disqualification from employment with SCCMHA or in dismissal from employment if any offer of employment has been made and accepted.

I hereby consent to having a physical examination and/or test(s) conducted by a physician or other professional of SCCMHA's choice, and understand that any offer of employment is conditioned upon the results of this examination (s) and/or test (s). I further agree to submit to a pre-employment drug screen, and I understand that the present use of illegal drugs and/or substances will disqualify me from employment with SCCMHA.

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